Journal Elba Aviation Institute
Current Issue: Volume 2, Issue1



Manuscript Preparation and Submission Requirement

Preparing a Manuscript: Requirements and Standards

General Format

File Formats 
Initial Manuscript Submission
For reviewing purposes, Editorial Manager accepts the types listed below. Please be aware that all files you submit at this stage will be combined and converted into a PDF by Editorial Manager for peer-review purposes.

Text Files:

  • MS Word

Graphics Files:

  • MS Word
  • TIFF
  • JPG
  • PDF

Revised Manuscript Submission
For editing purposes, edit-ready files must be submitted through Editorial Manager.


Preparation of the manuscript for submission requires blinding for peer review. The names of authors and other identifying information in the text and acknowledgments should be removed from the main manuscript file.

Cover Letter

Authors are required to state a short explanation at submission, disclosing all possible conflicts of interest, e.g., funding sources for consultancies or studies of products, in the cover letter to the editors upon initial submission. It is also essential to disclose previous publications based upon the same material by the authors, whether or not they are peer-reviewed, e.g., preliminary studies, working papers, agency and organizational reports, web postings, etc. Please explicitly note the value added of the JCivilAvia submission above and beyond all related previous publications by the authors in the cover letter. In addition, a brief indication of the importance of the manuscript to the field of aviation is helpful to the editors in selecting papers for peer review. 

Title Page

The title page should include the title of the manuscript only. The names of authors should be deleted to ensure double blinding of the paper during the peer review process.


The following article types employ unstructured abstracts: Field action reports (120 words), commentaries (120 words), analytic essays (120 words), case reports (120 words). 

Structured abstracts are required for full length articles and should not exceed 200 words (headings not included). Structured abstracts employ 4 headings: Objectives, Methods, Results, and Conclusions.


Headings should conform to a consistent pattern, using no more than 3 outline levels, and should be kept brief. Avoid acronyms, sentences, and question marks. Research and practice articles and briefs must use the following level-1 section headings: Methods, Results, and Discussion.

Data and Analysis


All references except where noted otherwise should be formatted according to the APA Style, 5th Edition.

Tables, Figures, and Images

Consult the guidelines for the type of manuscript being submitted for limits on the numbers of tables, figures, and images. Exceptions to these limits are made by the editors on substantive grounds. All figures and images should be incorporated into the submission document for proper conversion. Any submitted images must be in the highest resolution possible (over 300 dpi). Each table and figure should be self-contained. The title should be fully comprehensible without reference to the main text, as should any terminology or variable within the main body or footnote of the table or figure. 

Acknowledgments, Funding, Disclaimers, Ethical Approval

1.     Acknowledgments: Write author acknowledgments in the third person ("The authors wish to thank..."), or indicate "None."

2.     Funding/Support : List any external funding, including grant names or numbers, or indicate "None." If required by the funder, include a statement on how readers can access the underlying research materials (e.g. data, samples, models).

3.     Other disclosures: List any potential conflicts of interests for author(s) of this manuscript or indicate "None."

4.     Ethical approval : For manuscripts involving studies or evaluations of human participants, either (a) state that ethical approval has been granted (or waived) for studies involving human subjects, provide the name of the reviewing body, and include the date and reference number; or (b) indicate "Not applicable." Please note that program descriptions that include an evaluative component may require ethical approval or exemption from the authors’ IRB(s). 

5.      Disclaimer: Write any disclaimer in the third person, or indicate "None."

6.     Previous presentations: Report previous presentation of materials in a different form, such as at a conference, with date(s) and location(s), or indicate "None."

Dear Authors, Reviewers and Readers

I am proud to announce that The Journal of Civil Aviation (JCivilAvia) has now been accessible on line for all the authors, reviewers and readers all around the world, expecting them to contribute their original unpublished research, scholarly essays, critical commentaries, and letters to the editor as well as the case reports which are free of charge.

JCivilAvia is a biannually published journal.  As a biannual journal, printed version will have no paper or page limit and authors will not have to keep waiting for a further issue.  I believe, the submission process of the journal will also be fast but rigorous.

On behalf of my associate editors and all other staff, I thank you for your contributions.